Guides & Reference
Last updated: August 2026
Practical reference material for property teams. Asset FLOW bakes these intervals into its preventive-maintenance schedules per asset type.
Maintenance interval reference
General guidance aligned with manufacturer recommendations — always defer to the equipment manual and your service provider's contract.
| Asset type | Recommended cadence |
|---|---|
| HVAC / split-type aircon | Clean filters monthly; professional service every 3 months |
| Chiller / VRF systems | Quarterly inspection; full service per manufacturer schedule |
| Elevators (via service provider) | Monthly maintenance per contract; log every visit |
| Fire extinguishers | Visual check monthly; professional inspection annually |
| Emergency lights & exit signs | Test monthly; battery replacement per unit schedule |
| Generators | Test run monthly; full load test and service every 6 months |
| Water pumps / motors | Inspect quarterly; monitor for vibration and leaks |
| Water tanks | Clean and disinfect every 6 months |
| Plumbing & drainage | Visual inspection quarterly; immediate logging of leaks |
| Security / CCTV | Camera & recorder health check monthly |
How-to guides
The Complete User Guide
What every user can do — admins, dispatchers, auditors, technicians, and tenants — with login URLs and step-by-step golden paths.
- Getting started: register assets and print QR tags from the Tag Editor (batch A4 sheets included)
- Technician onboarding: the 7-phase checklist covering registration, approval, linking, and first job
- Offline apps: install to your phone's home screen and keep working through dead zones
- Inspection readiness: export the full history of any asset in seconds from its QR profile
Walkthroughs are included during onboarding — book a demo and we'll cover the ones relevant to your property.
Common questions
Billing, setup, data privacy, and more are answered on the FAQ page.